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Capture Overview

Capture Overview

Oracle WebCenter Enterprise Capture provides organizations with a single system to capture both paper and electronic documents. Capture supports both centralized and distributed image capture from a user-friendly web interface capable of using high-volume, production-level scanners. Support for the industry-standard TWAIN scanning interface enables Capture to use a wide variety of industry-leading document imaging scanners to digitize paper content. Existing electronic document files can be easily captured by users or automatically captured through an importing process that can monitor an email server or network folder. Once captured, documents are organized and indexed by applying metadata through manual or automated processes that use bar code recognition technology. After documents are completed, they are committed into a content management system. Capture is fully integrated with Oracle WebCenter Content: Imaging and with Oracle WebCenter Content to provide organizations with one system to capture, store, manage and retrieve their mission critical business content.

Capture Overview

AP Portal Overview


Business Value
  • Reduced time to track down Invoice inquiries in any stage of processing by providing common interface across all instances and stages
  • Real-time metrics across all instances to providing AP the ability to spot and and make adjustments to ensure timely processing of invoices
  • Enhanced duplicate invoice check that provides early dedication by monitoring invoices through all stages of processing.
  • Self-service learning modules for faster unboarding, and knowledge refresh on common processes
  • Audit and Compliance support by providing a means to pull invoices information and supporting documents  into a zip file to support internal or external audits
  • Accrual of invoices that are in process and have not been interfaced to EBS
  • Reduced IT support by providing menu options to unlock batches and check email queues

Duplicate Invoice ROI

Some of the Reasons for duplicate invoices:

  • Vendors sending invoices through more than one channel (email and mail)
  • Invoices submitted through Coupa and WebCenter
  • Invoices process on different instances for the same vendor
  • Same invoice process on duplicate Vendor for a different business unit

Cost of Duplicate payments

  • Reduction of monthly cash flow
  • Research and contacting vendor
  • Managing credit from vendor or processing payment from the vendor